Instruction for Oral Session Chairs

• Each Oral Session has 4-6 speakers, each with STRICTLY 8+2 minutes. Oral Session speakers use their own laptop for the presentation. They are required to arrive 30 mins before the session and test their laptop connection with a student volunteer.

• Before the session, arrive at least 10 minutes earlier and get to know all speakers. Check they have all tested their laptops.

• The 2 minutes between talks are essential to switch laptops. Therefore, immediately after the 8 minute presentation you should invite the next speaker to connect the laptop, before inviting questions. Then invite questions; if none, ask one your own question; if too many, refer to the poster sessions or contacting the speaker directly.

• The 8 minutes are a strict limit for the presentation. Here are suggestions to enforce this:

• Raise a ‘2 minutes’ sign to the speaker 2 minutes before the end.

• Get on stage (on the side) 30 secs before the end and raise the ‘30 secs’ sign (if the speaker is not already concluding).

• At the end of the time, center on stage and – if necessary – interrupt gently to enforce conclusion and invite the next speaker to connect the laptop.

• Then invite questions.

If there are unexpected technical issues (e.g. the projector does not work for a particular presenter), consider swapping the order of the presentations so that the presenter and the student volunteers can have a chance to fix things offline.